City Commission Meeting Agenda • September 13 2021

Write-Up by Editor Rebecka Hoyt, Agenda by City Clerk Barbara A. Pitcher

Please note that only the City Commission Meeting Agenda is posted below. At the end of the agenda, click on the link to take you to more detailed minutes of the meeting. Also, the meeting minutes will not be published in each issue of The Buchanan Chronicle (probably once a month) due to rules that minutes are approved at the next City Commission meeting.

The Buchanan City Commission met for their Monday meeting September 13th 2021 at 7:00 pm, in person, Buchanan City Hall Chamber, 302 N Redbud Trail, Buchanan, MI 49107.


Begin Agenda:

MONDAY, September 13, 2021 – 7:00 PM

I. Call to Order

II. Recognition

III. Pledge of Allegiance

IV. Roll Call

V. Approve Agenda

VI. Public Comment – Agenda Items Only (3-minute limit)

VII. Consent Agenda – (can be approved all in one motion, for general housekeeping items)

  1. Approve Minutes
    • August 23, 2021 Regular Meeting Minutes
    • August 30, 2021, Special Meeting Minutes
  2. Approve Expenditures for September 13, 2021
  3. Set Halloween Trick or Treat Date and Hours Sunday, October 31, from 6:00 – 7:30 p.m
  4. Accept Staff Activity Reports

VIII. Scheduled Matters from the Floor (if any)

  1. 2023 Front Street Project
    • Jason Washler from Prein & Newhof to present the scope of the project.

IX. Reports by: Departments, Committees, Boards

  1. Friends of McCoy Creek Trail
    • Trail Update Jerry Flenar to provide an update on the trail expansion.
  2. Friends of McCoy Creek Trail
    • Trek-N-Treat Jerry Flenar and Wayne Writer to discuss plans for this year’s Trek-N-Treat. 
  3. Community Development Report
    • Community Development Director Rich Murphy will present drafts to the City Commission of the first two economic development incentive programs, the Buchanan Façade Program and the Restaurant Incentive Program. 
  4. Public Services Report
    • Asphalt Bids:
      • Mill Race Parking Lot – Affordable Asphalt $37.500.00
      • Ravish Park – Affordable Asphalt $17,800.00
      • Ravish Park – Arnt Asphalt Sealing Inc. $61,530.00
      • Third Street – Affordable Asphalt $19,350.00
      • Third Street – Arnt Asphalt Sealing Inc. $25,000.00
    • DPW Building Update
    • Third Street Update 
  5. Treasurer Report

X. Unfinished Business

  1. Greater Niles Chamber of Commerce
    • Consider payment of invoice from the Greater Niles Chamber of Commerce.
  2. Pinnacle Emporium 420 Event
    • Consider approval of the Pinnacle Emporium Event originally proposed during the August 23, 2021, City Commission meeting.
  3. Days Avenue Trees

XI. New Business

  1. Emergency Management Coordinator
    • Consider adopting Resolution 2021.09/235 to establish an Emergency Management Coordinator to liaise with the County. Tim Ganus, Director of Public Safety and Chief of Police will serve in this capacity.
  2. Proposed Pay Period Update
    • Update the AFSCME Contract to revise the pay period.
  3. Liquor Control License Transfer
    • Consider the Local Government Approval for a liquor license transfer application from Robert Maynard for the property located at 116 Main St. (Maize & Brew Ltd. d/b/a B&W Old Village Inn.
  4. Edgewater Counteroffer
    • Consider entering into Closed Session pursuant to MCL 15.268 Section 8 (h) to discuss matters subject to attorney-client privilege.
  5. Performance Review of City Manager Grace
    • City Manager Grace’s review is due to be completed and the contract states the evaluation process to be used shall be established by the City Commission at least 30 days prior to each evaluation. 

XII. Communications – (informational only, formal board action is not necessary for these items, unless so desired)

  1. Homecoming Parade
    • The Buchanan High School Homecoming Parade will be held on October 8, 2021, at 6:00 p.m. and will feature an appearance by Hannah Roberts, Olympic Silver Medalists in Women’s BMX.

XIII. Public Comment – Non-Agenda Items Only (3-minute limit)

XIV. Executive Comments

  1. City Manager Comments
  2. Commissioner Comments
  3. Mayor Comments

XV. Adjourn

You may view the completed September 13, 2021 City Commissioner Meeting Minutes on the City of Buchanan Website.

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