Board of Education Regular Meeting Agenda • February 22 2022

Posted bybuchananchroniclePosted inAll Issues, Buchanan, Community, Issue 23 - March 05 2022, Local Meetings, Schools, Spring, Winter
Submitted by Michelle Munyon, Executive Administrative Assistant to the Superintendent, Buchanan Community Schools

Please note that the Board of Education Meeting Agenda is posted below. At the end of the agenda, click on the link to take you to more detailed minutes of the meeting. Also, the meeting minutes will not be published in each issue of The Buchanan Chronicle, but instead as they are available.

  • Buchanan High School Auditorium
  • 401 W. Chicago Street
  • Buchanan, MI 49107

Begin Agenda:

A. Call to Order – Opening of Meeting by President

  • Vice President Mrs. Writer opened the meeting at 6:02pm

B. Pledge of Allegiance

  • Mrs. Writer led the Pledge of Allegiance.

C. Roll Call

  • PRESENT: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • ABSENT: H. Burnett
  • OTHERS PRESENT: Superintendent Patricia Robinson, Mark Kurland, Phil Place, Al Berget, Michael Dunn, Carrie Brunsting, Brian Brown

D. Adoption of Agenda

  • MOTION by C. Lee, SECONDED BY Member C. Carlson the agenda for the board meeting of February 22, 2022 be adopted as written.
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None
  • MOTION ADOPTED

E. Recognition of Visitors (All visitors, please sign the sign-in sheet.)

  • Mrs. Robinson welcomed Jennie Brackett and Jennifer Tabor. Mrs. Writer welcomed all guests in attendance.
  • W. Writer, S. Bates, T. Bates, T. Frantz, J. McClellan

F. Superintendent & Department Reports

  • Buck Staff Recognition January/February Winner: Brian Pruett, BHS Assistant Principal. Board Secretary Mrs. Laesch recognized Mr. Pruett as this month’s winner.
  • Nominees included:
    • Abby Cantu, BHS Administrative Assistant to the Principal
    • Amanda Horton, BCS Food Service
    • Amanda Lemler, Ottawa/Moccasin Media Teacher
    • Ann Kenyon, BCS Bus Driver
    • Anna Smith, BHS Administrative Assistant to Assistant Principal & Athletics
    • Bobby Cauffman, BCS Operations Utility Staff
    • Brandon Flowers, BHS Guidance Counselor
    • Cassie Granger, BCS Food Service
    • Chad VanBeek, BCS Maintenance
    • Eric Munyon, BHS Spanish Teacher
    • Jennifer Templeton, BCS Administrative Assistant to Transportation
    • Jessica Elliott, BHS ELA Teacher
    • Kristin Baker, Ottawa Media Assistant
    • Laura Morris, BCS Payroll Coordinator
    • Lisa Gregory, Moccasin 2nd Grade Teacher
    • Lisa Holok, BHS ELA Teacher
    • Maggie Patnoudes, Ottawa Speech-Language Pathologist
    • Melissa Calvillo, Ottawa Kindergarten Teacher
    • Mike Cornelius, BCS Maintenance
    • Missy Lyon, BMS Special Education Teacher
    • Rachel Carlson, BHS Mathematics Teacher
    • Tammie Herrman, BMS Paraprofessional
    • Tara Mabry, Ottawa Kindergarten Teacher
  • Updates for BHS, BMS, Moccasin, Ottawa, Athletics/BVA/CTE, Business Office, Operations, Food Service, Information Technology, Transportation, and Assistant Superintendent were provided respectively.

G. Presentations

  • School Highlight
    • Dr. Michael Dunn, Moccasin Elementary Principal, presented to the board. Dr. Dunn reviewed Positive Behavior Interventions and Supports (PBIS) at Moccasin. He informed the board of the history of PBIS as well as the rollout plan for Moccasin. Moccasin has introduced PBIS recently with a focus on hallway and bathroom expectations.
  • Executive Team Updates
    • Superintendent Robinson and Mark Kurland provided their updates respectively.

H. Information, Reports, & New Business

  • Human Resources Committee February 2nd Meeting
    • Mrs. Berry updated the board they spoke about open positions, there was no urgent items discussed.
  • Public Relations Committee February 4th Meeting
    • Dr. Carlin informed the board about our partnership with On Base Productions and the work going on to highlight the personal side of Buchanan Community Schools’ instruction with the goal to have one highlight video per building by the end of the school year.
  • Parent Advisory Committee, Retention/Recruitment/Marketing February 9th Meeting
    • Mrs. Robinson spoke of how this team spoke of the school highlight videos and new website design.
  • Finance Committee February 14th Meeting
    • Mr. Lee informed the board that they went over the budget update – new banking company, new credit card company, switching auditing companies, updates on budget meetings for next year with leadership and a new electric sign for Buchanan High School to hopefully be completed by the June 11th 100 Year Celebration.
  • Superintendent & Buck Parent Conversations February 15th Meeting
    • Mrs. Robinson updated the board she had spoken with a family about safety and security of the buildings and a student had asked for more information about how to start a club.
  • Emergency/Security Committee February 17th Meeting
    • Mr. Carlson said the team discussed door barricades for lockdowns and spoke of reinstating the crisis team.
  • BMS Student Advisory Committee February 22nd Meeting
    • Mrs. Robinson informed the board that she met with two students. They discussed the 2022-23 school calendar and she talked the students through the process of creating the calendar.
  • Celebration/Recognition Discussion
    • The board spoke of recognizing individuals, groups, athletics, and clubs and to invite them to board meetings.

I. Community Dialogue & Citizens Concerns

  • Stephanie Fain
  • Donald Ryman

J. Adoption of Consent Agenda Items

  • MOTION by C. Lee, SECONDED BY Member K. Laesch, the Board of Education approves the consent agenda for the regular board meeting of February 22nd, 2022 be adopted as written:
  1. Minutes:
    • 1-10-2022 Organizational Meeting
    • 1-17-2022 Regular Meeting
  2. Warrants:
    • Treasury & Expenditure Reports – January 2022
  3. Retirement:
    • Cheryl Warner – Moccasin Special Education Teacher
  4. Recommendations to Hire as submitted by:
    • BMS Principal, Mrs. Shelby Beasley
Recommended EmployeeTitle
Tammy HolmerInterim Administrative Assistant to Middle School Principal – Attendance, athletics & Discipline / District
Registrar
Paula TucekBMS 6th Grade English Language Arts Teacher
  1. Coaching Recommendation for Spring 2021-22 submitted by Athletic Coordinator, Mr. Mark
    Frey:
CoachPositionClass/LevelStep
Krista GreavesVarsity Girls Track Coach21
Peter GreavesVarsity Boys Track Coach21
Ian BossertBoys Varsity Golf Coach31
Mike CorneliusJV Baseball Coach51
  1. Resignation:
    • Natalie Kluge – BMS 6th Grade English Language Arts Teacher
    • Riley Ruelle – Operations Utility Staff
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None
  • MOTION ADOPTED

K. Buchanan Virtual Academy Graduation Certification

  • MOTION by C. Carlson, SECONDED BY Member R. Writer, upon satisfactory completion of district requirements for high school graduation, the Board of Education hereby approves:
    • Buchanan Step Up Student: Kyle Coleman
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None
  • MOTION ADOPTED

L. 2022 Close Up Proposal for Overnight Student Trip

  • MOTION by R. Writer, SECONDED BY Member C. Carlson, the Buchanan Board of Education approves the Close Up trip to Washington D.C. from March 13, 2022 returning March 18, 2022 in accordance with Board Policy #2340, under the sponsorship of Mr. Josh Wegener.
    • Mrs. Writer spoke that this is the 40th year of the trip with 494 students who have gone to Washington D.C.
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None
  • MOTION ADOPTED

M. 2022 First Robotics Competition – Overnight Field Trip

  • MOTION by C. Carlson, SECONDED BY Member R. Writer, the Buchanan Board of Education approves the Robotics Team trip to Muskegon, MI for the purposes of the 2022 First Robotics Competition.
    • The Robotics Team is expected to depart March 17th, 2022 and return March 19th, 2022 in accordance with Board Policy #2340. This Robotics Team trip will be under the supervision of Mr. Phillip Place.
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None
  • MOTION ADOPTED

N. BEA Letter of Agreement – Jessica Leenhouts

  • MOTION by C. Carlson, SECONDED BY Member K. Laesch, the Buchanan
  • Community Schools Board of Education approves the attached letter of agreement with the Buchanan Education Association for Jessica Leenhouts.
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None
  • MOTION ADOPTED
BEA Letter of Agreement – Jessica Leenhouts

O. Additional 2021-22 Extracurricular Assignments

  • MOTION by K. Laesch, SECONDED BY Member C. Lee, the Buchanan Board of
  • Education approves the additional Buchanan Community Schools extracurricular assignments for the remainder of the 2021-22 school year:
    • Melissa Frost – Mentor of David Sokolowski (long term sub) $341.28 (prorated)
    • Dawn Van Dyke – Mentor of Brittney Gmeiner (1st yr.) $432.00 (prorated)
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None
  • MOTION ADOPTED

P. Band Boosters Crowdfunding

  • MOTION by C. Carlson, SECONDED BY Member K. Berry, the Buchanan Board of Education approves crowdfunding for the Buchanan High School Band Boosters to raise money for equipment, supplies, and uniforms.
    • Jennie Brackett & Jennifer Tabor spoke of the importance of these items and the recognizing March as March for Band month. They shared their plan for raising funds to meet the bands goal of $60,000.
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None
  • MOTION ADOPTED

Q. Closed Session – Attorney-Client Privileged Communication

  • MOTION by C. Carlson, SECONDED BY Member K. Laesch, the Buchanan Board of Education moves into closed session per section 8(1)(h) of Open Meetings Act, for the purpose of reviewing a confidential attorney-client communication.
  • Time: 7:17pm
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None MOTION ADOPTED

R. Return to Open Session

  • MOTION by C. Carlson, SECONDED BY Member K. Berry, the Buchanan Board of Education resolves to return to open session.
  • Time: 8:43pm
  • ROLL CALL VOTE: C. Lee, K. Berry, C. Carlson, K. Laesch, S. Carlin, and R. Writer
  • NAYS: None MOTION ADOPTED

S. Questions & Comments from Board Members

  • Mrs. Laesch thanked Buchanan Christian Church for their notes and pretzel gift.

T. Next Board Meeting:

  • Monday, March 14th at 6pm

U. Adjournment

  • 8:44 pm

You may view the completed February 22, 2022 Board of Education Meeting Minutes on the Buchanan Community Schools website here.

Buchanan Community Schools Board of Education

Mission: Educating students for life-long success in their civic, academic, physical and social/emotional lives. 

Vision: To develop responsible, resilient, creative citizens capable of succeeding in a global society.

Beliefs: We Believe in providing a safe, supportive, respectful environment, opportunities for all students (options), student growth and achievement, and cooperative relationships among students, families, stakeholders and community members.

“We welcome you to a meeting of the Buchanan Community Schools Board of Education.
This meeting is a meeting of the Board of Education in public for the purpose of conducting the school district’s business and is not to be considered a public community meeting. 
There is a time for regular public participation during the meeting as indicated in agenda item H. If you wish to make a presentation to the Board, please fill out the Speaker Card and pass it to the Board President before item H on the agenda. 
Thank you for your support of Buchanan Community Schools!”

Members of the public may contact members of the school board to provide input or ask questions on any business that will come before the board. These items will also be shared with the Superintendent.

Official minutes of school board meetings are stored and available for inspection in the Superintendent’s Office. Meeting minutes are also posted on our district website under the Board of Education. www.buchananschools.com

Upon request to Michelle Munyon, the District shall make reasonable accommodations for a person with disabilities to be able to participate in the meeting.

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