City Commission Regular Meeting Agenda • March 14 2022

Agenda by City Clerk Kalla Langston

Please note that the City Commission Meeting Agenda is posted below. At the end of the agenda, click on the link to take you to more detailed minutes of the meeting. Also, the meeting minutes may not be published in each issue of The Buchanan Chronicle (probably once a month) due to rules that minutes are approved at the next City Commission meeting.

THE COMMISSION OF THE CITY OF BUCHANAN in compliance with Michigan’s Open Meetings Act, as amended, B2103192 of 2021, hereby gives notice of a regular meeting of the Buchanan City Commission to be held in the Chamber of Buchanan City Hall, 302 N Redbud Trail, Buchanan MI.

  • Requests to be added to the agenda as a “Scheduled Matter from the Floor” should be submitted in writing to the City Clerk at least 5 business days prior to the scheduled meeting during which the speaker wishes to appear, and the approval of such requests remain within the discretion of the Mayor. If denied, the speaker may nonetheless speak during the “non-agenda items only” public comments section of the agenda.
  • Those who are unable to appear during a meeting but who still wish to share public comment may submit such comments in written form to the City Clerk at least 4 hours in advance of the meeting.
  • Individuals with disabilities may request necessary reasonable accommodations by submitting requests to the City Clerk, preferably at least 24 hours in advance.
  • Written requests and comments may be submitted to the City Clerk either in person or via mail to Buchanan City Hall, 302 N. Redbud Trail, Buchanan, MI 49107, or via email to

The Buchanan City Commission met for this regular meeting Monday, March 14th 2022 at 7:00 pm, in person, Buchanan City Hall Chamber, 302 N Redbud Trail, Buchanan, MI 49107.

MONDAY, March 14, 2022 – 7:00 PM

Begin Meeting Agenda:

I. Call to Order

II. Recognition

III. Pledge of Allegiance

IV. Roll Call

V. Approve Agenda

VI. Open Public Hearing
VI.A. The purpose of the Public Hearing is for the City Commission to receive public comment regarding the submittal of a Michigan Department of Natural Resources (DNR) Michigan Natural Resources Trust Fund (MNRTF) grant application to fund the McCoy’s Creek Trail Extension Project in Buchanan.

VII. Close Public Hearing

VIII. Public Comment
Agenda Items Only (3-minute limit)

IX. Consent Agenda
(can be approved all in one motion, for general housekeeping items)
IX.A. Consider Approving Expenditures for March 14, 2022, in the amount of $231,691.03.
IX.B. Consider Approving Regular Meeting Minutes for February 28th, 2022.
IX.C. Consider Accepting Staff Activity Reports.

X. Scheduled Matters from the Floor
(if any)
X.A. Prein & Newhof update on Downtown Reconstruction and Wellhouse and Treatment Facility Projects.
X.B. Mike Summers would like to propose the use of Golf Carts in the City of Buchanan.

XI. Reports by: Departments, Committees, Boards
XI.A. Community Development Report – Richard Murphy.
XI.A.1. Consider Resolution No. 2022.03/425 of Support for Local Match for DNR MNRTF Grant for the McCoy’s Creek Trail Extension.

XI.B. Chamber Executive Director/ Main Street Manager, Ashley Regal.
XI.B.1. Consider Michigan Main Street Board of Directors Applications recommended by the Buchanan Area Chamber of Commerce Board of Directors. Tracy Dippo (BACC Board Representative; position to be filled upon a vacancy), Jennifer Garry, Randy Hendrixson, Anthony “Tony” Houser, April Jonatzke, Amanda Miller Kelley, Ulrike McCarty, Elizabeth Martin, Meg Paulette, John Shaver, Ann Tuite, Kathy Virgil, Mark Weedon.
XI.B.2. Common Rental Draft Policy.

XI.C. Treasurer’s Report – Stephanie Powers will provide the Commission with a brief update.

XI.D. Board Appointments – Consider an appointment of John Shaver to The Buchanan Tree Friends, who was recommended and approved by the Buchanan Tree Friends on February 9th.

XII. Unfinished Business
XII.A. Seconded reading and consideration of Ordinance 2022.02/428 – Ordinance for Land Development Policy.
XII.B. Second reading and consideration of Ordinance 2022.02/429 – Food Truck Ordinance.
XII.C. Berrien County Trail Master Plan.

XIII. New Business
XIII.A. First reading of ordinance 2022.03/430 – IPMC Adoption Ordinance, Property Maintenance Code.
XIII.B. USDA bond work contract for legal services.
XIII.C. Closed Session – matters subject to attorney-client privilege and to discuss the potential purchase of real property.
XIII.D. Consider taking action based on Closed Session Discussions.

XIV. Communications
(informational only, formal board action is not necessary for these items, unless so desired)
XIV.A. 2022 Oakridge Cemetery Clean Up – Remove all decorations by April 1; Maintenance clean-up: April 4 thru April 14; New Decorations: April 15th. If you have a loved one interned at the Veteran’s Circle, were asking you to please read the Rules and Regulations Regarding the Veteran’s Circle that is available on the City Website.

XV. Public Comment
Non-Agenda Items Only (3-minute limit)

XVI. Executive Comments
XVI.A. City Manager Comments
XVI.B. Commissioner Comments
XVI.C. Mayor Comments

XVII. Adjourn

You may view this complete Agenda for this meeting February 14, 2022 here.

You may view the video of this meeting on YouTube here.

You may view all completed City Commission Meeting Minutes on the City of Buchanan Website.

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